Guest Information Form

NAME (as it appears on your passport)

EMERGENCY CONTACT - Name, Phone, Email

PASSPORT COPY
Please upload a clear photo of the page in your passport with your picture on it. This is required by our staff to make your domestic flight bookings and to arrange trekking permits. (max file size is 10mb and must be JPG,GIF,PDF or PNG)

EMERGENCY MEDICAL INSURANCE
It is a requirement that you have travel insurance that covers emergency medical evacuation and covers you at the altitude you'll be trekking/climbing. For most treks, including Everest Basecamp, this is up to 5500m. If you have already booked this insurance please upload it here, otherwise it can be emailed at a later time.

PLEASE CONFIRM THAT YOU'LL BRING THE FOLLOWING FOR YOUR NEPAL ENTRY VISA
Cash for Visa on Arrival fee - US $30 for 15 days, $50 for 30 days, $125 for 90 days (or equivalent EUR, CHF, GBP, AUD, CAD, HKD, SGD, JPY)

TERMS AND CONDITIONS - PLEASE CHECK BOX BELOW
We have no liability for loss, damage, delay, inconvenience, or direct or consequential loss, however caused, unless due to our employees' negligence, in which case our liability is limited to a maximum of the refund of the tour cost. We do not own or manage the vehicles, accommodation and restaurants used and we have no liability for loss or damage caused by the proprietors or operators of these suppliers. The client acknowledges that the nature of the tour is adventurous and that such holidays may involve a significant amount of personal risk. Extra cost due to unforeseen expenses that may arise due to factors beyond our control like landslides, political unrest, or personal illness are not our responsibility. Any additional expenses incurred by the client and paid for by ITrek Everest need to be reimbursed before departure from Nepal. A helicopter will be chartered from Kathmandu to rescue an ITrek Everest guest if she/he is very sick due to altitude or an accident. The guest must pay the cost of the rescue operation which includes: helicopter charter, medical treatment expenses, extra porter, etc. For this reason we require that our guests have travel insurance that covers emergency medical transport for high altitude treks.Any tour or trek can be terminated at the request of our guest(s), or in the case of sickness, accident, landslides and other factors beyond our control. We will provide accommodations at a standard category hotel (including breakfast) during the remaining days of the scheduled trek. No refund will be made and the client should bear any additional expenses for the remaining days. The client appreciates and acknowledges that the nature of this type of travel requires considerable flexibility and should allow for alternatives. It is understood that the routes, schedules, itineraries, amenities and modes of transport may be subject to alteration without prior notice due to local circumstances or events, which may include sickness or mechanical breakdown, flight cancellations, strikes, events emanating from political disputes, entry or border difficulties, climate and other unpredictable or unforeseeable circumstances. Bad weather in the mountains can cause flight delays. This mainly applies to remote airstrips like Lukla and Jomsom. These are the ones which rely upon the use of rural airstrips where delays are not uncommon due to inclement weather. If you are delayed prior to the scheduled start of your trek or you chose to return earlier than the confirmed itinerary ITrek Everest​ will provide your accommodation on a standard hotel basis (including breakfast) for the remaining days on your itinerary. There will be no refunds for unused services after the start of a tour or trek. ITrek Everest accepts no responsibility for charges incurred as a result of you missing your international flight connection. However, we will help organize your arrangements and airlines are normally supportive of forced changes to your international flight. Many travel insurance policies also cover trip interruption costs so we encourage you to check with your provider as you may be eligible for reimbursement. The decision of the trek leader will be final on all matters related to and ensuring the safety and the well-being of all trek participants. We may, at our discretion, require any person to withdraw from any trek or tour if we deem his/her acts or conduct offensive or dangerous to other guests or local people, and we shall have no further liability. Guides have difficult jobs to perform. They seek safety, but they are not infallible. They might be ignorant of a participant's fitness or abilities. They might misjudge the weather, the elements, or the terrain. Decisions made by guides/staff and participants are often made in remote/dangerous settings and are made based on often imprecise, momentary, and subjective perceptions that are subject to errors in judgment, and cannot and should not be associated with fault at a later point in time. You must ensure that your passport and any other travel documentation are in order, and that you have obtained the necessary visa and all other requirements for your travel arrangements. Should you require assistance on this matter we will be pleased to make recommendations. We will not be responsible if you are traveling without the correct documents. As travel arrangements may be booked to connect with international and domestic flights it is your responsibility to keep us updated as to any changes in your flight information. Although we may provide recommendations regarding required vaccinations for travel in Nepal and other countries, we strongly advise you and everyone travelling in your party to check with their own medical advisers at least a month before travel regarding recommended vaccines. It is a condition of booking that you and everyone in your party are adequately insured for the full duration of the holiday for any expenses related to illness, injury, death, loss of baggage and personal items, cancellation and curtailment. The choice of insurer is your sole discretion. In accepting and paying for the trek or tour you confirm to us that you either have or will have procured such insurance before the commencement of your travel arrangements. If for any reason your insurance company declines to reimburse incurred costs you will be directly responsible for making the payment before departing from Nepal. I have read, understand and accept these conditions of my trek booking. I recognize ITrek Everest’s responsibilities to me and I accept the authority and decisions of ITrek Everest and its representatives in respect to these activities. By clicking Yes in the checkbox below I have acknowledged these Terms & Conditions.

Yes

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